How to Send an Email With Any From Address in Outlook When you create a new message in Outlook, the email address you used to sign in to Outlook appears in the From field. If you have multiple email accounts and want to use an email address that is not associated with the account you opened in Outlook, edit the From field of the message and enter any email address you want. To use any email address in the From field of a message you are composing in Outlook: Start with a new message, reply, or forward in Outlook. Go to the message header area and select From. If the header area does not show the From field, go to Options and, in the Show Fields group, select From. Select Other Email Address. If the email address appears in the list, select the address and go to step 6. In the From text box, type the email address that you want to appear in the From field. Select OK. Compose the message and select Send. Note to check you are sending from the correct address next time you send a email

To help keep your emails organized, you can create subfolders or personal folders by using the New Folder tool. Click Folder > New Folder. Tip: You can also right-click any folder in the Folder Pane and click New Folder. Type your folder name in the Name text box. In the Folder Contains drop-down menu, click Mail and Post Items. In the Select where to place the folder box, click the folder under which you want to place your new subfolder. Click OK. The subfolder is created. Tip: After you create a subfolder, you can move any of your emails to your new subfolder by dragging them from other folders and dropping them in the new subfolder. You can also right-click an email and select Move. Then choose the subfolder you want.                                             

Rules allow you to move, flag, and respond to email messages automatically. You can also use rules to play sounds, move messages to folders, or display new item alerts. The easiest and most common rule to create is one that allows you to move an item from a certain sender or with certain words in the subject line to another folder. You can create this rule directly from a message you've already received. Right-click a message in your inbox or another email folder and select Rules. Select one of the options. Outlook automatically suggests creating a rule based on the sender and the recipients. To view more options, select Create Rule. In the Create Rule dialog box, select one or more of the first three checkboxes. In the Do the following section, if you want the rule to move a message to a folder, check the Move item to folder box, then select the folder from the Select Folder dialog that pops up, and then click OK. Click OK to save your rule. Note: If you want to run the rule on messages you've already received, check the box on the confirmation dialog that pops up and then click OK. Create a rule using the Rules Wizard There are three types of rules you can create with the Rules Wizard. Stay organized: These rules help you filter, file, and follow-up with messages. Stay up to date: These rules notify you when you receive a message that fits a specific set of criteria. Custom rules: These are rules you create without a template. Rules are almost infinitely customizable. There are a variety of options you can set for each type of rule you create. Use the following steps to learn how to create a rule using the Rules Wizard.

1. Navigate to http://outlook.office365.com 2. Enter +1 followed by your personal phone number as displayed in the example. Tap Next. 3. You will receive a text message with a 6-digit code. Please enter this code when prompted. 4. Check the box for Don’t show this again and tap Yes. This will make it easier to sign into your email next time. 5. You will now see your Inbox. Unread items will be in blue. Please review all unread email and delete when you feel it is no longer needed. 6. When you tap on the three lines in upper left corner, you will see your other folders which may contain other items. When this pane is collapsed, you can also navigate to your calendar and contacts from the bottom navigation bar. We also recommend that you bookmark or add a shortcut to your home screen to access the web page more conveniently. Please note that viewing your work email is currently only supported through a browser, not through an app. If you need help signing in, please contact the IT help desk using one of the methods below.  Submit a ticket at helpdesk.hb-global.com Email helpdesk@hb-global.com Call 717-214-0976 and leave a detailed voicemail

    How to Send an E-Fax via Outlook This guide will show you how to create and send an E-Fax via the Outlook application.        Step 1: Open the Outlook Application   Find and Open Outlook on your computer.   Step 2: Click New Email   Once Outlook is open, click the New Email option in the top left corner of the application.   Step 3 (OPTIONAL): Change Your Sending Address   If you are sending a fax via a different address (i.e. Estimating@bbecinc.com), please select the From option and click Other Address. Here you can enter the email address that you will be sending from then click OK.   *If you do not see the From option, navigate to Options > Show Fields > From in the Ribbon at the top of the application.   Step 4: Enter Faxing Recipient’s Information   In the To: box, enter the fax recipient’s fax number. This must include the country code (US is 1) and area code, followed by @metrofax.com.    *Do not include spaces or dashes     Step 5: Enter Faxing Information    In the Subject box, you can title the fax you are sending.    *If you would like to include a cover page, please enter the information in the Body of the email.    **It is recommended to remove any email signatures if you do not want that included in the fax   Step 6: Attaching Documents    Attach any document(s) you wish by clicking the Attach File button in the ribbon at the top of Outlook.    *You can attach up to 10 documents with a total size 18MB or less.     Step 7: Click Send    Once you completed your fax, you can click the Send button on the email.    You should then receive a confirmation email from the same address that you sent to.               How to Receive an E-Fax via Outlook  This guide will show you how and where you can access faxes that are sent to you.       Step 1: Open the Outlook Application   Find and Open Outlook on your computer.   Step 2: Open the Faxing Shared Mailbox   Most shared mailboxes will appear at the bottom of your Outlook on the left-hand side.    Scroll to the bottom on the left-hand side and click the arrow next to the fax shared mailbox.    This will reveal all folders within the faxing shared mailbox   Step 3: Click on Inbox    The inbox folder should contain all incoming faxes.   Step 4: Open your Fax   Click on the email that you wish to view. It should open your fax where you can read the cover page and document.           Additional Links and Information    Metrofax – How to Send a Fax From Email:  https://www.metrofax.com/support/sending-faxes-by-email    Metrofax – Frequently Asked Questions:  https://www.metrofax.com/support/faqs         HB Global IT Contact Information   Help Desk Web Portal: https://helpdesk.hb-global.com/   Email: HelpDesk@hb-global.com   Call: (717) 214-0976 and leave a detailed voicemail.   

How to send an e-fax from Outlook  These instructions provide an alternative to the traditional faxing by using e-fax in Outlook.   Step 1: Open the Outlook Application   Find and Open Outlook on your computer.        Step 2: Click New Email    Once Outlook is open, click   the New Email option in the   top left corner of the   application.   Step 3 (OPTIONAL): Change Your Sending Address   If you are sending a fax via a different address (i.e. Estimating@bbecinc.com), please select the From option and click Other Address. Here you can enter the email address that you will be sending from then click OK.   *If you do not see the From option, navigate to Options > Show Fields > From in the Ribbon at the top of the application.             Step 4: Enter Faxing Recipient’s Information   In the To: box, enter the fax recipient’s fax number. This must include the country code (US is 1) and area code, followed by @metrofax.com.    *Do not include spaces or dashes           Step 5: Enter Faxing Information    In the Subject box, you can title the fax you are sending.    *If you would like to include a cover page, please enter the information in the Body of the email.    **It is recommended to remove any email signatures if you do not want that included in the fax Step 6: Attaching Documents    Attach any document(s) you wish by clicking the Attach File button in the ribbon at the top of Outlook.    *You can attach up to 10 documents with a total size 18MB or less. Step 7: Click Send    Once you completed your fax, you can click the Send button on the email.    You should then receive a confirmation email from the same address that you sent to.     Need additional assistance? Click here to create a ticket now!

  Search is a powerful tool to help find email messages anywhere in Outlook.   Search email   Select the search bar, located above the Outlook ribbon.  Type a name, subject, or phrase which is included in the email message that you want to find. You can use quotation marks around a phase to search on words in that exact order.    Refine your search results Select the search bar and type a name or subject.   Select an option to refine or widen your search: All Mailboxes, Current Mailbox, Current Folder, Subfolder, or All Outlook Items.   You can also select a category within the Refine group to further filter your search results:   From – only shows results from a specific person. Subject - only shows results based on the subject. Has Attachment – only shows emails that have attachments. Categorized – only shows results that have a specific category assigned to them. Sent To – searches messages Sent to You, Not Sent Directly to You, or Sent to Another Recipient. Unread – only shows unread messages. Flagged - only shows messages flagged by you. Important - only shows emails marked as Important. More - filters your results based on more advanced criteria, such as Cc or Sensitivity.   Select Recent Searches to run recent searches again.   Note: Outlook saves only the recent search query, not the results.   Select Close Search to close the Search tab.

  "Only use Reply All with caution."   Reply vs. Reply All If someone sends an email to more than one person, you have two options when replying.   Clicking "Reply" sends your message to the email's sender.   Clicking "Reply All" sends your message to everyone who received the original.   Think of it as a chat room or a meeting. Everyone who received the email is now sitting in the same room. If you whisper something to the original sender, that's Reply. If you stand up and announce something to the whole room, that's Reply All.   Senders can prevent “Reply All” The person sending the email can prevent a “Reply All” from occurring. To do this, use the Bcc “Blind Carbon Copy” functionality.   When the Bcc option is used, it first masks the list of those being blind copied. Recipients cannot see who else was Bcc’d.   When a recipient is Bcc’d, they will not be able to Reply All! So, if the sender does not want anyone to Reply All, it’s best to include all recipients in the Bcc field.   Look at the recipients Always look at the recipient list to ensure that only the people who need to be copied on a message receive your reply. It is good practice to use Reply All and weed out unnecessary recipients when you need to answer a subset of the original recipients.  

This article provides instruction on how to add or remove users from an distribution list through outlook. Please note you must be an owner of the list in order to edit user access. If you need to manage a list, please submit a ticket to the IT helpdesk team to be granted owner status. Please also note this will only work for distribution lists and not Microsoft 365 groups.  Open the Outlook desktop application. Go to the Home tab and select Address Book. In the Address Book window, click the All Distribution Lists.   In the Search box type the name of your distribution list (partial is ok) Click OK Double-click your distribution group Click Modify Members   To Add a member: Click Add  Search for the member you wish to add a Double-click their name and then click OK. To Delete a member Highlight their name Click Delete Double-click their name and then click OK.  

Click File > Options > Mail > Signatures.  Click the signature you want to edit, and then make your changes in the Edit signature box. When you're done, select Save > OK                  .