How to share your screen in Teams
How do I share my screen?
- To share your screen in a meeting, select the share content button in your meeting controls. Then, choose to present your entire desktop, a window, a PowerPoint file, or a whiteboard.
NOTE: If you’re using Teams on the web, you’ll only be able to share your screen if you are using Google Chrome or the latest version of Microsoft Edge.
- Once you have clicked to share your screen, you’ll be presented with one of the options below:
Share your...
If you want to...
Great when...
Desktop
Show your entire screen, including notifications and other desktop activity
You need to seamlessly share multiple windows
Window
Show just one window, and no notifications or other desktop activity
You only need to show one thing and want to keep the rest of your screen to yourself
PowerPoint
Present a PowerPoint file others can interact with
You need to share a presentation and want others to be able to move through it at their own pace
Whiteboard
Collaborate with others in real time
You want to sketch with others and have your notes attached to the meeting
NOTE: If you are sharing a window and a recently opened application (spreadsheet, report, etc.) is not appearing in your list of windows, please leave the Teams meeting and rejoin. This will refresh your list of applications.
What is “Include computer sound?”
Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a virtual presentation. Attendees will hear sound from their audio devices.
- To share sound, select the share content button in your meeting controls and then select “Include computer sound” (it's the switch on the top left of your sharing options). All sound from your computer, including notifications, will be audible in the meeting.
